GENERAL INSTRUCTIONS for MLS DATA
ENTRY FORMS
Revised August 1, 2005
There
are five (5) property types that the four Multiple
Listing Services system can accept. There is a separate
form for each property type. (MLS POLICY) The MLS
will not accept any listing not on the correct form.
TYPE
1 RESIDENTIAL Single family homes, condominiums, townhouses
and manufactured/mobile homes affixed to the land,
and which are not personal property - the title has
been surrendered and/or the owners are paying tax
on the dwelling as well as the land. Both land and
dwelling must be for sale in the transaction. (Called
HOMES in UltraWeb.)
TYPE 2 MULTI-UNIT All residential property with more
than one unit.
TYPE 3 BUILDING SITE Parcels of land that are approved
building sites. (Called LAND in UltraWeb.)
TYPE 4 COMMERCIAL Property zoned or designated for
commercial or business use.
TYPE 5 FARM Income producing farms or land. Does not
need to have a home on the property.
(Called AGRICULTURE in UltraWeb.)
Each
data entry form is divided into three sections.
1.) The first section is the Listing Information section
that refers to the agent, comments, commissions, dates.
2.) The second section, Property Information, contains
data about the land, water and sewer, tax and schools.
3.) The last section describes the property and is
specific to the property type: House Information (for
Residential), Farm Information, Commercial Information,
or Multi-Unit Information.
MANDATORY
AND OPTIONAL AREAS:
If a mandatory area does not apply to the property
you have listed, write "None", "N/A"
or "No".
Do not leave a space blank, unless it is in ITALICS
or these instructions tell you that it is a field
not used in the MLS. Areas in italics are optional.
All other fields are mandatory.
Wherever you see the words “MLS POLICY,”
the instructions are mandated by approved MLS operating
policy and/or procedures in the MLS Rules and Regulations
of one or more of the member MLSs.
TYPE
1 RESIDENTIAL
Instructions to fill out the LISTING INFORMATION section.
LISTING
# Automatically assigned by the MLS Ultrex system
when the data is posted.
PRICE
(Mandatory) Listing price.
EFFECTIVE
DATE: (Mandatory) Beginning date of listing. This
date MUST MATCH the contract start date. When a listing
is entered into the MLS computer system it is “ACTIVE”
and must be able to be shown. If it cannot be shown,
it must be withheld from the computer and submitted
to the MLS office with a letter or Sellers Authorization
to Withhold Listing from MLS form. (MLS POLICY)
EXPIRATION
DATE (Mandatory) Date the listing expires: Expiration
dates will not show on the computer but must be included
on the form. Date must match contract end date. (MLS
POLICY)
CONTINGENCY
(Mandatory) Enter the proper contingency :
Approvals (by 3rd party-other than inspector)
Inspection
None
Property Purchase (find suitable seller housing)
Property Sale
OFFICE (Mandatory) Enter the name of the listing agent’s
office. Please indicate city also. ( E.G.: ABC Realty/Winona)
Do not use office numbers.
AGENT
(Mandatory) Enter listing agent's name. Only one agent
name can be on a listing in this field. Use the Instructions
and/or Comments sections to show a co-lister. (MLS
POLICY)
AGENT
OWNED (Mandatory) Owner/Agent. Circle "Y"
or "N" if you are an owner/agent. (MLS POLICY)
EXCLUSIVE:
(Mandatory) Type of agreement attached to data form.
Circle “Y” if this data form is attached
to an Exclusive Right to Sell Listing Contract. Circle
“N” if you have a Non-agency Service Agreement,
or any other agreement accepted by the MLS, submitted
with this data form.
BONUS
Enter amount, terms, deadline. 20 characters maximum.
If you need more room, use the Instructions field.
(Shows on Fact Sheet but will not show on Feature
Sheet used with customers.) You must notify the data
entry person or the MLS office if a bonus is to be
removed. (MLS POLICY)
BA
(Mandatory) Buyer's Agent. If cooperation will be
extended to a buyer's agent, indicate with a "Y"
for yes. If no cooperation/compensation to a buyer
brokerage, you must indicate with an "N.”
(MLS POLICY)
BA
COMMISSION (Mandatory) Buyer's Agent Commission. If
you have indicated "yes" to cooperation
with a buyer’s agent, you must show the amount
to be paid to the buyer's agent. Use a dollar amount
or percentage to be received from buyer broker contract.
If none, write 0. (MLS POLICY)
DUAL
OR VAR RATE (Mandatory) Circle "Y" for yes
or "N" for none to disclose a dual or variable
rate commission arrangement. (Seller may agree to
pay lister a different commission if lister finds
buyer than if a cooperating broker finds buyer, or
if seller finds buyer.) You must call lister to find
out the terms for this property and the expected compensation.
(MLS POLICY)
SA
(Mandatory) SUBAGENCY If cooperation will be extended
to a subagent indicate with a "Y" for yes.
If subagency cooperation will not be extended use
"N" for no. (MLS POLICY)
SA
COMMISSION (Mandatory) Subagency Commission. If you
have indicated "yes" to subagency, you must
show the amount to be paid to the subagent. Use a
dollar amount or percentage to be shared with subagent.
If none, write 0. (MLS POLICY)
DUAL
OR VAR RATE (Mandatory) Circle "Y" for yes
or "N" for none to disclose a dual or variable
rate commission arrangement. (Seller may agree to
pay lister a different commission if lister finds
buyer than if a cooperating broker finds buyer, or
if seller finds buyer.) You must call lister to find
out the terms for this property and the expected compensation.
(MLS POLICY)
FACILITATOR
(Mandatory) Facilitator Service Agreement. If cooperation
will be extended to a Facilitator, indicate with a
"Y" for yes. If no cooperation/compensation
to a Facilitator, you must mark "N" for
no. (MLS POLICY)
FAC
COMMISSION (Mandatory) Facilitator Commission. If
you have indicated "yes" to cooperation
with a Facilitator, you must show the amount to be
paid to the Facilitator. Use a dollar amount or percentage.
If none, write 0. (MLS POLICY)
FAC
DUAL OR VAR RATE (Mandatory) Circle "Y"
for yes or "N" for none to disclose a dual
or variable rate commission arrangement. (Seller may
agree to pay Facilitator a different commission if
Facilitator finds buyer than if a cooperating broker
finds buyer, or if seller finds buyer.) You must call
Facilitator to find out the terms for this property
and the expected compensation. (MLS POLICY)
MIN
COMM Not a field used with the MLS system. Leave blank.
LEASE FEE Lease Fee Commission amount for Commercial
Properties only.
CLOSING CO./FEE Not a field used with the MLS system.
Leave blank.
KEY LOC (Mandatory) Indicate where to obtain the key
to show the property.
Code (call lister for access code) Supra Lockbox (from
SEMAR)
Key at Office Other Lockbox
None
Owner
INSTRUCTIONS
(Mandatory) Instructions to other agents only. Include
directions to property, call lister, pet instructions,
owners exception, bonus info., showing instructions,
co-lister. (Shows on Fact Sheet but will not show
on Feature Sheet used with customer.) (Approx. 120
characters max.)
DESCRIPTION
(Mandatory) (Approx. 250 Characters) (This field is
pulled for listings submitted to Internet sites) Enter
a description of the property, unique features, amenities,
conveniences, etc. as used in ads for the public.
Attach an additional sheet if your description exceeds
the area on the data entry form. This field appears
on the Listing Summary (Agent) and Listing Summary
(Prospect).
FINANCING
Financing information: Indicate types of financing
that the seller is willing to accept.
2nd Mortgage 2MTG Loan Assumption LASM
Cash CASH MN Housing MHOU
Contract for Deed C/D Other OTHR
Conventional CONV Reneg Rate Mrtg RRM
Farmers Home Admin FMHA Rewrite RWRT
Federal Land Bank FLB Trade/Exchange TEXC
FHA FHA VA VA Insured Conventional ICON Wrap Around
WRAP
COMMENTS (Mandatory) Describe the unique features
of the property. Attach an additional sheet if your
description exceeds the area on the data entry form.
Do not put bonus offers here. Do not put web addresses
here. (MLS POLICY) Do not put agent instructions here.
Use the INSTRUCTIONS field.
INTERNET
(Mandatory) Circle Y for YES if this property is to
be entered in the Internet. Circle N for No if you
want the listing withheld from the Internet. You must
submit the required signed Withhold from Internet
form to have the listing excluded.
A YES answer will allow the listing to appear on all
Internet sites with the MLS aggregated data, such
as SEMNRealtors.com, REALTOR.com and Broker Reciprocity/IDX
brokerage web sites, unless your brokerage has requested
that the company’s listings do not appear on
a specific aggregated site. A NO answer will withhold
the listing from all aggregated sites.
Instructions
for filling out the PROPERTY INFORMATION section.
NUMBER
(Mandatory) Address house number. Enter the house
number only.
STREET
(Mandatory) Enter the street name or for any address
without house number as rural route or
box number (30 Characters) (Example: RR 1 Box 234)
See standard abbreviations below!
NOTE:
Use only these standard abbreviations in addresses,
or agents will not find them when searching on the
computer. Do not use punctuation!
Ave Avenue Pl Place RR Rural Route
Blvd Boulevard Pt Point Box Box
Cr Circle Rd Road Cty Rd County Road
Ct Court St Street Bdwy Broadway
Dr Drive Terr Terrace
Hgts Heights Tr Trail
Ln Lane Way Way
For half and quarter street names, use a dash to tie
the two parts of the street name together: 12-1/2
St, 10-1/4 St
For numbered street names, use the suffix, with no
spaces or punctuation: 1st, 2nd, 3rd, 4th
Usage determines whether or not a direction is part
of the address: 1234 East Circle Drive, Northern Hgts,
567 Bdwy N If the direction is part of the name, do
not abbreviate.
COMPASS
POINT Directional indicators (N, S, E, W, NW, SE,
etc.). Use the one or two-character abbreviation
UNIT
NUMBER Unit number or apartment number
CITY
(Mandatory) Enter the name of the city in which the
listing is located. (15 Characters)
STATE
(Mandatory) Enter the name of the state in which the
listing is located.
ZIP
CODE (Mandatory) Enter the zip code for the address
of the property.
OWNER
(40 Characters) (Mandatory) Free-form style. Enter
name(s) of owner(s). Example: John /Jane Doe
If owner/agent, put O/A after the name(s).
PHONE
NUMBER Only one phone number can be entered. Any additional
numbers, such as work number, should be indicated
in the Instructions section. Please enter the AREA
CODE.
ASSMTS
(Mandatory) Assessments: Enter the amount of any unpaid
assessments in dollars. If there are no assessments,
write NONE.
ACRES
(Mandatory) Estimate the number of acres or part of
an acre for sale. Use decimal numbers. Use the formula
L (length in ft) x W (width in ft) divided by 43,560
(sq. ft) to get the decimal equivalent for part of
an acre. Enter a zero when there is no lot size.
MLS
AREA (Mandatory) Indicate area in which the property
is located. Numbers refer to the area map.
Albert Lea – City 27
Albert Lea – Rural 28
Alden/Conger/Freeborn/Hartland/Manchester 30
Austin NE 24
Austin NW 24
Austin SE 24
Austin SW 24
Blooming Prairie/Bixby/Pratt 32
Bricelyn/Kiester/Walters/Frost 40
Byron/Kasson/Mantorville 10
Chatfield Area 7
Clarks Grove/Geneva/Hollandale/Maple Island 29
Dodge Center/West Concord/Claremont 8
Dover/Eyota/St. Charles/Elba 9
Elgin/Millville/Plainview 6
Ellendale /Hope /Meridan 31
Faribault 36
Glenville/Emmons/Twin Lakes/Myrtle/Gordonsville 26
Hayfield 17
Hayward /Oakland 25
Iowa – Lake Mills/Northwood/Rake 41
Kenyon/Cannon Falls/Red Wing 18
LaCrescent/Brownsville/Dresbach 22
Lake City// Wabasha/Kellogg/Minneiska 23
Medford/Clinton Falls/Deerfield 35
Morristown/Waterville/Elysian 38
Out of Area – Iowa 42
Out of Area – Minnesota 20
Out of Area – Wisconsin 43
Owatonna – City 33
Pine Island/Oronoco 11
Pickwick/ LaMoille/ Ridgeway/Nodine/Witoka 21
Preston/Rushford/ Houston 16
Rochester-Northeast 2
Rochester-Northwest 1
Rochester-Southeast 4
Rochester-Southwest 3
Spring Valley/Grand Meadow/LeRoy 12
Steele Co. NE 34
Stewartville Area 5
Stockton /Lewiston/Rollingstone 19
Waseca/Otisco/New Richland 37
Wells/Easton/ Minnesota Lake 39
Winona/Goodview/MN City/Homer 15
Zumbrota/Goodhue 14
REGION
(SUBDIVISION / COUNTY ) (Mandatory) Enter the name
of the subdivision (in the city of Rochester or the
city of Winona) in which the property is located.
If it is not in a Rochester or Winona subdivision,
write in the name of the county.
ELEM
SCHOOL / MIDDLE SCHOOL/ HIGH SCHOOL (All Mandatory)
Use the school district name. For listings in Rochester
enter the name of the elementary, middle and senior
high schools.
ZONING
Enter the type of zoning. May vary from community
to community. These categories are descriptive. Agriculture
Multi-unit
Business Residential
Commercial Other
Industrial
FLOOD Not a field used with the MLS system for Residential.
Options are for Commercial properties. (See Commercial
instructions)
WATER
TYPE (Mandatory) Type of water system.
Central Well Other
City Private Well
In Street Shared Well
None To Lot Line
SEWER TYPE (Mandatory) Type of sewer system.
City Other
In Street Septic
None To Lot Line
FUEL
TYPE (Mandatory) Type of fuel.
Combination Oil
Electric Other
In Street Propane
Natural Gas To Lot Line
None Wood
LATITUDE Not a field used with the MLS system. Leave
blank.
LONGITUDE Not a field used with the MLS system. Leave
blank.
MN
PROPERTY ID #/Plat-Parcel (Mandatory) Enter the Minnesota
Property ID number (PIN #) from the legal description
found on the tax records at the county courthouse.
Plat and Parcel will no longer be used; each property
will be assigned a unique identification number. If
the MN Property ID# (PIN #) has not been assigned,
enter the PLAT #.
SECTION
Not a field used with the MLS system for Residential.
Leave blank.
Mandatory for FARMS and BUILDING SITES.
TOWNSHIP Not a field used with the MLS system for
Residential. Leave blank.
Mandatory for FARMS and BUILDING SITES.
RANGE Not a field used with the MLS system for Residential.
Leave blank.
Mandatory for FARMS and BUILDING SITES.
(NOTE: It is important for properties without a clear,
searchable address that there is enough information
put into the MLS system to enable agents to find the
property. Use Section/Township/Range for rural properties,
plat/parcel, MN Property ID# (PIN #), and/or Instructions
to give directions.)
LOT
SIZE (Mandatory) Enter the lot size as exactly as
can be printed in 15 characters.
Example: 80.5x110, 2.5 ac., or irregular or common
FRONTAGE
FT Not a field used with the MLS system for Residential.
Leave blank.
DEPTH FT Not a field used with the MLS system for
Residential. Leave blank.
TAX
CLASS (Mandatory) Tax classification: Enter the appropriate
code:
Fractional Homestead FHS Relative Homestead RHS
Homestead HS Seasonal/Rec Property SRP
Non-Homestead NHS Other OTH
To Be Determined TBD
GROSS TAXES (Mandatory) Property tax: Use whole dollars.
Example: If tax is $356.75, round to $357.
TAX
YR (Mandatory) Show tax year for property tax amount
shown.
POSSESSION
Possession Date: May be an exact date (Use month and
day: 12/15) or coded as IMMED, NEG or CLSG or as a
time period (30dys = example of 5 Character maximum.)
LEGAL DESCRIPTION (Mandatory) Enter the legal description
for the property in a free-form style; example: Lot
2 Block 6 Cascade Subd
PROPERTY
FEATURES Enter special features of the property (not
the dwelling) from this list. These items are searchable
in ALL property types.
Cable
City View
Cul-de-sac
Fenced yard
Garden
Hot tub
Kennel
Lake Frontage
On bus line
Outbuildings
Panoramic view
Pool
RV parking
Satellite dish
Sprinkler system
Storage shed
Tennis Court
Walkout
Water view
Wooded Lot
Workshop
Instructions
for completing the HOUSE INFORMATION section of the
data entry form.
HOUSE
STYLE (Mandatory) Style of home:
1-1/4 Story Multi-Level-3
1-1/2 Story Multi-Level-4+
1-3/4 Story Other
2 Story Raised Ranch
3 Story Ranch (1-level)
Contemporary Split
Mobile Home/Lot
OWNERSHIP (Mandatory) Type of ownership:
Condominium Townhouse
Single Family Zero Lot Line
YR BUILT (Mandatory) Enter all four digits of the
year. If the year built is unknown or “older”,
enter 1900. DO NOT enter 0000 – the system will
change this to a blank! If it is new construction
enter the year of completion.
TOTAL
BDRMS (Mandatory) Enter total bedrooms (master bedroom
plus additional bedrooms for total number of bedrooms).
TOTAL
BATHS (Mandatory) Enter the total number of bath rooms,
not added fractions of partial baths. (Example: 1
full + 3/4 bath + ½ bath = 3 rooms) There must
be at least a half bath to be included in this total!
No 1/4 baths.
BASEMENT
(Mandatory) Indicate the current type of basement
for the property.
Finished Part Finished
NA or None Unfinished
(NOTE: Finished = Flooring, walls finished, ceiling
finished)
WALKOUT (Mandatory) Does this property have a walk-out
basement? Indicate Yes (Y) or No (N).
EXTERIOR
(Mandatory) Type of exterior finish. (Not mandatory
in Commercial)
Aluminum Masonry Stone
Block Other Stucco
Brick Redwood Vinyl
Cedar Shakes Wood-Lap
Combination Slate Log
Hardboard/Masonite Steel
TRIM TYPE Type of interior trim. If more than one
type, indicate primary type.
Birch Maple Other Mahogany
Cherry Mixed Painted
Fir Oak Pine
ROOF
(Mandatory) Indicate the type of roof. Included in
Commercial data form also.
Flat Shingle
Metal Tile
Other Wood
Pitched
FIREPLACES (Mandatory) Enter the number of fireplaces
located in the property. Must be working fireplaces
to be included. Do not include rough-ins or wood burning
stoves.
FIREPLACE
FUEL (Mandatory) Fireplace fuel: Indicate the type
of fuel used in fireplace.
Electric Other
Gas Fired Wood
AC
TYPE (Mandatory) Air conditioning. Enter appropriate
type.
Allowance Other
Central Wall
None Window
Optional
HEAT TYPE (Mandatory) Type of heat system.
Baseboard Hot Water In Floor
Forced Air None
Gravity Other
Heat Pump Space Heater
AVG UTILITIES Indicate the even pay amount for heat.
WATER
SOFTENER (Mandatory)
Common None
Hook-Up Not Included
Included Rented
Negotiable
OCCUPANCY
(Mandatory) Indicate status of occupancy. (Use NEW
for new construction-ready for occupancy)
New Renter Under Construction To Be Built/Floor Plan
(has land, lot, block # or
Owner Vacant Model Home address)
ABOVE GRADE SQ FT (Mandatory) Measure the above grade
square feet = the total of the upper square feet plus
the main square feet. DO NOT include 3 or 4 season
porches, or tuck-under garages. Upper levels on 1.25
story, 1.5 story, and 1.75 story homes do not have
the same amount of square feet as the main level.
MAIN
SQ FT (Mandatory) Main floor square feet: Enter total
square feet on main floor only.
Definition: Main floor - for a ranch, two story, 1.50
story or split, include foundation size plus any overhang.
any overhang. For multi-level, include living room,
dining room, kitchen and upper bedroom areas. For
a split, include the "entry" area.
DO NOT include 3 or 4 season porches, or tuck-under
garages.
BELOW
GRADE SQ FT (Mandatory) The below grade square feet
is equal to the total of the lower and lowest square
feet.
TOTAL
SQ FT (Mandatory) The above grade square feet + below
grade square feet = the total square feet.
Include unfinished square feet in this total. DO NOT
include 3 or 4 season porches, or tuck-under garages.
Upper levels on 1.25 story, 1.5 story, and 1.75 story
homes do not have the same amount of square feet as
the main level.
ASSC
FEE (Mandatory) Association fee: Enter amount of monthly
Association Fee in whole dollars.
If this does not apply, write NONE.
GARAGE
TYPE (Mandatory) Enter the type of garage.
Attached Other
Detached Rented
Multiple Tandem
None Tuck Under
GARAGE
STALLS (Mandatory) Enter the number of cars that will
fit in the garage(s). This must be a whole number!
A “garage and a half” would still be counted
as one garage stall, because only one car fits. Enter
zero if none.
GAR SQ FT (Mandatory) Garage size: Indicate total
square feet. If no garage, write NONE.
DRIVEWAY
(Mandatory) Indicate the driveway surface.
Black Top Crushed Rock (Washed & Uniform)
Brick Gravel
Combination None
Concrete Other
INCLUDED List items included in the sale, such as
rugs, window coverings, washer, dryer, etc.
NOT
INCLUDED List items NOT included in the sale, such
as swing set, dog kennel, counter top microwave, etc.
Room
Grid - Fill out the room grid by choosing the rooms
from this list, and indicating the location, size
and any description (limited). Be sure to describe
all baths and give the level for each; this determines
what appears about baths on the Internet. Baths will
appear in a coded abbreviation style like this, for
example: 1-3/4 M means “one 3/4-bath on the
Main level.” Or, 1-F L1, 1-F M = “1 full
bath on lower level and one full bath on main level.”
FLOOR
Enter the level where the room is located.
(Mandatory) Basement Second Floor
Lower Basement Third Floor
Main Floor
ROOM
Enter the room names from this list:
(Mandatory) ½ Bath Family Room Living Great
Room
3/4 Bath Full Bath Loft
Bedroom Kitchen Master Bedroom
Den Laundry Sun Room
Dining
SIZE
(Approximate Dimensions) Round down if dimensions
are not measured by the exact foot.
E.g.: 12'6" x 14'8" should be rounded down
for data entry to 12 x 14.
DESCRIPTION
(30 characters maximum)
AMENITIES – House Features Enter special house
features from this list. These are features BUYERS
might want. These features will be searchable in RESIDENTIAL
only.
3-season porch
4-season porch
Bow/Bay window
Brick/Stone accent
Central vacuum
Ceramic tile
Crown molding
Deck
Dinette
Eat-in kitchen
Fireplace footings
Formal dining room
Foyer
French doors
Gazebo
Handicap access
Hardwood floors
Heated garage
Home warranty
Jacuzzi
Kitchen center island
Kitchen vent
Library
LL RI bath
Master Bathroom
Master BR W/I Closet
Mud room
Open staircase
Paneled doors
Pantry
Patio
Porch
Sauna
Security system
Side Porch
Sky light
Vaulted/cathedral ceilings
Walk-up attic
Wet bar
Whirlpool tub
Wood burning stove
TYPE 2 MULTI-UNIT
The following instructions are to be used for Type
2, Multi-Unit. All other definitions have been previously
defined under Type 1, Residential.
Instructions to fill out the LISTING INFORMATION section
ARE THE SAME AS FOR RESIDENTIAL properties.
Instructions
to fill out the PROPERTY INFORMATION section ARE THE
SAME AS FOR RESIDENTIAL properties.
Instructions
to fill out the MULTI-UNIT INFORMATION section.
#
OF UNITS (Mandatory) Enter the number of rental units
contained in the property.
YR
BUILT (Mandatory) Enter all four digits of the year.
If the year built is unknown or “older,”
enter 1900. If it is new construction enter the year
of completion.
CURRENT
RENT CERTIFICATE (Mandatory) Enter "Yes"
or "No" if there is a current Rent Certificate.
#
OF GARAGES: (Mandatory) Enter the number of cars that
will fit in the garage(s). This must be a whole number!
A “garage and a half” would still be counted
as one garage stall, because only one car fits. Enter
zero if none.
OFF STREET PARKING (Mandatory) Enter the number of
off street parking spaces.
SQ
FT DOWN (Mandatory) Enter the total number of square
feet for the basement.
SQ FT MAIN (Mandatory) Enter the total number of square
feet on the main floor of property.
SQ FT 2ND LVL (Mandatory) Enter the total number of
square feet on the 2nd floor of property.
SQ FT 3RD LVL (Mandatory) Enter the total number of
square feet on the 3rd floor of property.
TOTAL SQ FT (Mandatory) Enter the total square feet
for the property.
COIN OP WASH/DRY (Mandatory) Circle "Yes"
or "No" - are coin-operated washer and dryers
on the premises.
HEAT
SEP BY UNIT (Mandatory) Circle "Yes" or
"No" if each unit is metered separately
for heat.
WATER
SEP BY UNIT (Mandatory) Circle "Yes" or
"No" if each unit is metered separately
for sewer and water.
ELEC
SEP BY UNIT (Mandatory) Circle "Yes" or
"No" if each unit is metered separately
for electricity.
WATER/
SEWER EXP (Mandatory) Enter the total annual cost
for sewer and water for all units in property.
HEAT
EXP (Mandatory) Enter the total annual cost to heat
all units in property.
ELEC EXP (Mandatory) Enter the total annual cost for
electricity for all units in property.
LAND ASSMT Enter the County's assessed valuation for
the land only.
BLDG ASSMT Enter the County's assessed valuation for
the building only.
GROSS INCOME Enter an amount. Circle "Y"
or "N" if a gross income amount is actual.
OPERATING EXPENSE Enter an amount. Circle "Y"
or "N" if an operating expense amount is
actual.
NET INCOME Enter an amount. Circle "Y" or
"N" if a net operating income amount is
actual.
MORTGAGE BALANCE Enter the dollar amount of the mortgage
balance.
INTEREST RATE Enter the interest rate percentage of
the present loan.
YEARS
LEFT ON MORTGAGE Enter the number of years left on
mortgage loan.
PRINCIPAL/INTEREST PAYMENT Enter the dollar amount
of the payment for principal and interest only.
UNIT
GRID - Enter the Square Feet (If unknown, enter 0
(zero). DO NOT LEAVE BLANK!), Rent, and write in the
number of rooms each unit contains a Bedroom, Living
Room, Dining Room, Kitchen, Full Baths, 3/4 Baths,
½ Baths. Circle Yes or No if each unit has
a Stove, Refrigerator, Dishwasher.
TYPE
3 - BUILDING SITES
The following instructions are to be used for Type
3, Building Sites. All other definitions have been
previously defined under Type 1, Residential.
Instructions
to fill out the LISTING INFORMATION section - same
as Residential.
Instructions
to fill out the PROPERTY INFORMATION section.
SECT-TWNSHP-RNG
Enter the "Section", "Township"
and "Range" from the legal description.
FRONTAGE
IN FEET Enter the number of feet for the front of
the property.
DEPTH
IN FEET Enter the number of feet for the depth of
the property.
TYPE
4 - COMMERCIAL PROPERTY
The following instructions are to be used for Type
4, Commercial. All other definitions have been previously
defined under Type 1, Residential.
Instructions to fill out the LISTING INFORMATION section
- same as Residential, except for the following:
LEASE
FEE COMM Enter the percentage or dollar amount of
lease fee commission offered.
Instructions
to fill out the PROPERTY INFORMATION section - same
as Residential, except for the following:
FLOOD
Is the property in a flood zone?
No Yes Unknown
Instructions to fill out the COMMERCIAL INFORMATION
section.
BUSINESS
TYPE (Mandatory) Enter the type of business from the
list.
Bar Mobile Home Park Retail
Hair Salon Office Retail Building
Hotel/Motel Office Building Service
Lot Only Office Bldg w/Apt Service Station
Mall Other Strip Center
Manufacturing Restaurant Warehouse
RENT
AS IS Circle "Yes" or "No" if
property is rented "as is".
BUSINESS
FOR SALE Circle "Yes" or "No"
if business is for sale.
BUILDING FOR SALE Circle "Yes" or "No"
if building is for sale.
TRADE/EXCHANGE Circle "Yes" or "No"
if seller will trade or exchange property.
INVENTORY INCL Circle "Yes" or "No"
if inventory is included in sale.
FIXED EQUIPMENT Circle "Yes" or "No"
if fixed equipment is included in sale.
LAND SQFT (Mandatory) Enter the square footage of
the land.
BLDG SQFT (Mandatory) Enter the gross square footage
of the property.
SQ FT DOWN (Mand.) Enter the total number of square
feet for the basement area.
SQ FT MAIN (Mand.) Enter the total number of square
feet for the main floor area.
SQ FT 2ND LVL (Mand.) Enter the total number of square
feet for the second level.
SQ FT 3RD LVL (Mand.) Enter the total number of square
feet for the third level.
SQ FT 4TH LVL Enter the total number of square feet
for the fourth level.
STORIES
Enter the total number of stories of property.
CEILING HEIGHT Enter the ceiling height in feet.
OVERHD DOOR HEIGHT Enter the overhead door height
in feet.
OFF STREET PARKING Enter the number of off street
parking spaces.
GARAGE SPACES Enter the number of garage spaces available.
ELEVATOR
Y/N Circle "Yes" or "No" if there
is an elevator.
DOCK Circle "Yes" or "No" if there
is a dock.
SPRINKLER Circle "Yes" or "No"
if there is a sprinkler system.
PERMITS REQ Enter "Yes" or "No"
if permits are required for property.
SPACE FOR LEASE Circle "Yes" or "No"
if there is space for lease.
ENVIRONMENTAL SURVEY Circle "Yes" or "No"
if there is an Environmental Survey available.
SOIL TEST Circle "Yes" or "No"
if there is a soil test available.
1ST MORTGAGE HOLDER Enter the name of the 1st mortgage
holder.
MORTGAGE BALANCE Enter the mortgage balance in dollar
amount.
PCNPL & INT PAYMENT Enter the monthly principal
and interest payment in dollars.
INTEREST RATE Enter the interest rate. (Example: 6.125%)
LAND ASSESSMENT Enter the County's assessed valuation
for the land only.
BUILDING ASSESSMENT Enter the County's assessed valuation
for the building only.
CASH
FLOW STATEMENT AVAIL Circle "Y" or "N"
if a cash flow statement is available.
ANNUAL PROPERTY OPERATING Circle "Y" or
"N" if an annual property operating data
statement is available.
RENTAL PER SQ.FT, NET Enter the dollar amount for
net rental per foot.
RENTAL PER SQ.FT, GROSS Enter the dollar amount for
gross rental per foot.
INCOME OP DATA AVAIL Circle "Y" or "N"
if an income property operating data statement is
available.
SCHED OPER INCOME (AMT) Fill in an amount if there
is an actual schedule of operating income available.
Circle “Y” or “N” to indicate
this is an actual amount.
VACANCY/LOSS (AMT) Fill in an amount if there is an
actual vacancy/loss statement available. Circle “Y”
or “N” to indicate this is an actual amount.
OPERATING EXPENSE (AMT) Fill in an amount if there
is an actual operating expense. Circle “Y”
or “N” to indicate this is an actual amount.
NET OPERATING INCOME (AMT) Fill in an amount if there
is an actual net operating income statement available.
Circle “Y” or “N” to indicate
this is an actual amount.
TYPE
5 - FARMS
The following instructions are to be used for Type
5, Farms. All other definitions have been previously
defined under Type 1, Residential.
Instructions
to fill out the LISTING INFORMATION section, the PROPERTY
INFORMATION section, and the HOUSE INFORMATION section
- same as Residential, except for the following:
ACRES
(Mandatory) Enter the total number of acres offered
for sale.
SECTION-TOWNSHIP-RANGE
(Mandatory) Enter the "Section", "Township"
and "Range" from the legal description.
This is especially important to help agents locate
the property.
FRONTAGE
FT Enter the number of feet for the length of the
frontage of the property.
DEPTH FT Enter the number of feet contained in the
depth of the property.
Instructions
to fill out the FARM INFORMATION section
FARM
TYPE (Mandatory) Indicate the type of farm:
$ Crop Hog
Beef Hog/$Crop
Beef/$Crop Horse
Dairy Other
Dairy/$Crop Poultry
Hobby Tree
CROP EQUIV RATING Crop Equivalency Rating: If the
CER is available, indicate here.
TILLABLE
ACRES (Mand.) Enter the number of acres tillable in
total acreage.
WOODED ACRES (Mand.) Enter the total number of acres
in woods of the total acreage.
PASTURE ACRES (Mand.) Enter the number of acres in
pastureland of total acreage.
ROAD ACRES (Mand.) Enter the number of acres taken
by roads from the total acreage.
BUILDING ACRES (Mand.) Enter the number of acres used
for buildings in total acreage.
OTHER ACRES (Mand.) Enter the acreage not taken by
any of the above.
CORN
BASE ACRES Enter the total number of corn base acres.
CORN BASE YIELD Enter the number of bushels per acre
for the corn base yield.
OAT BASE ACRES Enter the total number of oat base
acres.
OAT BASE Enter the number of bushels per acre for
the oat base yield.
BEAN BASE ACRES Enter the total number of bean base
acres.
BEAN BASE YIELD Enter the number of bushels per acre
for the bean base yield.
TOPOGRAPHY
(Mandatory) Write in. (Example: Rolling, flat, hilly,
etc.) 25 character maximum.
DRAINAGE (Mandatory Enter the type of drainage, whether
tiled or not, natural, etc. 20 character maximum.
SOIL TYPE (Mandatory) Enter the types of soil on property.
50 characters maximum.
FARM
FUEL TYPE Enter the type of fuel available for use
other than farm residence.(Same choices as for Residential.)
FSA
AERIAL MAP (Mandatory) Indicate the location of an
FSA Aerial Map.
Agent None
Attorney Other
County Owner
SOIL MAP LOC (Mandatory) Indicate the location of
a soil map.
Agent None
Attorney Other
County Owner
TILE
MAP LOC (Mandatory) Indicate the location of a tile
map.
Agent None
Attorney Other
County Owner
COUNTY (Mandatory) Enter the name of the County in
which the property is located.
ROAD SURFACE (Mandatory) Enter the type of road surface
leading to property.
Black Top Gravel
Brick None
Combination Other
Concrete
Crushed Rock (Washed & Uniform)
PERSONAL
PROPERTY INCL Enter a list of the personal property
included in this sale.
BUILDINGS
(ALL MANDATORY, except Description)
There is space to write in information on up to four
buildings located on the property. For additional
buildings list information on a separate sheet.
CONSTRUCTION
(Mandatory) Enter the appropriate type of building
construction of each of the buildings from the list
below.
Block Metal Tile
Brick Other Tin
Frame Pole Wood
ROOF (Mandatory) Enter the appropriate type of roof
on each of the buildings from the list below.
Flat Pitched Wood
Metal Shingle
Other Tile
FLOOR (Mandatory) Enter the appropriate type of floor
surface for each of the buildings.
Concrete Other
Dirt Wood
CONDITION (Mandatory) Enter the general condition
of each of the buildings.
Excellent Good
Fair Poor
DESCRIPTION (35 characters maximum.)
WORDS THAT MUST NOT BE USED IN LISTINGS FOR COMMENTS,
DESCRIPTIONS OR INSTRUCTIONS
In
order to be in compliance with Federal Fair Housing
regulations, describe the house and property, not
the people who live in them or who might live in them.
Do not use phrases describing the neighborhood. Do
not refer to the safety of the neighborhood. Do not
refer to the neighbors. A “family” can
be as small as one person.
All
these words are considered to be in violation of Federal
Fair Housing guidelines.
Adult Not for handicapped Newlyweds Exclusive
Adults only Healthy Older persons No smokers
Board approval required No impaired One child Close
to church
No children Married One person Name of any church
Great for children Mature Singles Yard for children
Couple Mature couple Families Room for big family
Empty nesters Membership Approval Executive Prestigious
Do
not use references to any race, color, religion, creed,
ethnic group, lifestyle, or personal habits.
Do
not refer to the location of the property by referring
to a church or other place of worship, church-related
school or services.
Phrases
that are acceptable: Mother-in-law apartment Bachelor
apartment
Built / Designed to be accessible to people with disabilities