Southeast MN Association of REALTORS

GENERAL INSTRUCTIONS for MLS DATA ENTRY FORMS
Revised August 1, 2005

There are five (5) property types that the four Multiple Listing Services system can accept. There is a separate form for each property type. (MLS POLICY) The MLS will not accept any listing not on the correct form.

TYPE 1 RESIDENTIAL Single family homes, condominiums, townhouses and manufactured/mobile homes affixed to the land, and which are not personal property - the title has been surrendered and/or the owners are paying tax on the dwelling as well as the land. Both land and dwelling must be for sale in the transaction. (Called HOMES in UltraWeb.)
TYPE 2 MULTI-UNIT All residential property with more than one unit.
TYPE 3 BUILDING SITE Parcels of land that are approved building sites. (Called LAND in UltraWeb.)
TYPE 4 COMMERCIAL Property zoned or designated for commercial or business use.
TYPE 5 FARM Income producing farms or land. Does not need to have a home on the property.
(Called AGRICULTURE in UltraWeb.)

Each data entry form is divided into three sections.
1.) The first section is the Listing Information section that refers to the agent, comments, commissions, dates.
2.) The second section, Property Information, contains data about the land, water and sewer, tax and schools.
3.) The last section describes the property and is specific to the property type: House Information (for Residential), Farm Information, Commercial Information, or Multi-Unit Information.

MANDATORY AND OPTIONAL AREAS:
If a mandatory area does not apply to the property you have listed, write "None", "N/A" or "No".
Do not leave a space blank, unless it is in ITALICS or these instructions tell you that it is a field not used in the MLS. Areas in italics are optional. All other fields are mandatory.
Wherever you see the words “MLS POLICY,” the instructions are mandated by approved MLS operating policy and/or procedures in the MLS Rules and Regulations of one or more of the member MLSs.

TYPE 1 RESIDENTIAL
Instructions to fill out the LISTING INFORMATION section.

LISTING # Automatically assigned by the MLS Ultrex system when the data is posted.

PRICE (Mandatory) Listing price.

EFFECTIVE DATE: (Mandatory) Beginning date of listing. This date MUST MATCH the contract start date. When a listing is entered into the MLS computer system it is “ACTIVE” and must be able to be shown. If it cannot be shown, it must be withheld from the computer and submitted to the MLS office with a letter or Sellers Authorization to Withhold Listing from MLS form. (MLS POLICY)

EXPIRATION DATE (Mandatory) Date the listing expires: Expiration dates will not show on the computer but must be included on the form. Date must match contract end date. (MLS POLICY)

CONTINGENCY (Mandatory) Enter the proper contingency :
Approvals (by 3rd party-other than inspector)
Inspection
None
Property Purchase (find suitable seller housing)
Property Sale

OFFICE (Mandatory) Enter the name of the listing agent’s office. Please indicate city also. ( E.G.: ABC Realty/Winona) Do not use office numbers.

AGENT (Mandatory) Enter listing agent's name. Only one agent name can be on a listing in this field. Use the Instructions and/or Comments sections to show a co-lister. (MLS POLICY)

AGENT OWNED (Mandatory) Owner/Agent. Circle "Y" or "N" if you are an owner/agent. (MLS POLICY)

EXCLUSIVE: (Mandatory) Type of agreement attached to data form. Circle “Y” if this data form is attached to an Exclusive Right to Sell Listing Contract. Circle “N” if you have a Non-agency Service Agreement, or any other agreement accepted by the MLS, submitted with this data form.

BONUS Enter amount, terms, deadline. 20 characters maximum. If you need more room, use the Instructions field. (Shows on Fact Sheet but will not show on Feature Sheet used with customers.) You must notify the data entry person or the MLS office if a bonus is to be removed. (MLS POLICY)

BA (Mandatory) Buyer's Agent. If cooperation will be extended to a buyer's agent, indicate with a "Y" for yes. If no cooperation/compensation to a buyer brokerage, you must indicate with an "N.” (MLS POLICY)

BA COMMISSION (Mandatory) Buyer's Agent Commission. If you have indicated "yes" to cooperation with a buyer’s agent, you must show the amount to be paid to the buyer's agent. Use a dollar amount or percentage to be received from buyer broker contract. If none, write 0. (MLS POLICY)

DUAL OR VAR RATE (Mandatory) Circle "Y" for yes or "N" for none to disclose a dual or variable rate commission arrangement. (Seller may agree to pay lister a different commission if lister finds buyer than if a cooperating broker finds buyer, or if seller finds buyer.) You must call lister to find out the terms for this property and the expected compensation. (MLS POLICY)

SA (Mandatory) SUBAGENCY If cooperation will be extended to a subagent indicate with a "Y" for yes. If subagency cooperation will not be extended use "N" for no. (MLS POLICY)

SA COMMISSION (Mandatory) Subagency Commission. If you have indicated "yes" to subagency, you must show the amount to be paid to the subagent. Use a dollar amount or percentage to be shared with subagent. If none, write 0. (MLS POLICY)

FACILITATOR (Mandatory) Facilitator Service Agreement. If cooperation will be extended to a Facilitator, indicate with a "Y" for yes. If no cooperation/compensation to a Facilitator, you must mark "N" for no. (MLS POLICY)

FAC COMMISSION (Mandatory) Facilitator Commission. If you have indicated "yes" to cooperation with a Facilitator, you must show the amount to be paid to the Facilitator. Use a dollar amount or percentage. If none, write 0. (MLS POLICY)

FAC DUAL OR VAR RATE (Mandatory) Circle "Y" for yes or "N" for none to disclose a dual or variable rate commission arrangement. (Seller may agree to pay Facilitator a different commission if Facilitator finds buyer than if a cooperating broker finds buyer, or if seller finds buyer.) You must call Facilitator to find out the terms for this property and the expected compensation. (MLS POLICY)

MIN COMM Not a field used with the MLS system. Leave blank.
LEASE FEE Lease Fee Commission amount for Commercial Properties only.
CLOSING CO./FEE Not a field used with the MLS system. Leave blank.

KEY LOC (Mandatory) Indicate where to obtain the key to show the property.
Code (call lister for access code) Supra Lockbox (from SEMAR)
Key at Office Other Lockbox
None
Owner

INSTRUCTIONS (Mandatory) Instructions to other agents only. Include directions to property, call lister, pet instructions, owners exception, bonus info., showing instructions, co-lister. (Shows on Fact Sheet but will not show on Feature Sheet used with customer.) (Approx. 120 characters max.)

DESCRIPTION (Mandatory) (Approx. 250 Characters) (This field is pulled for listings submitted to Internet sites) Enter a description of the property, unique features, amenities, conveniences, etc. as used in ads for the public. Attach an additional sheet if your description exceeds the area on the data entry form. This field appears on the Listing Summary (Agent) and Listing Summary (Prospect).

FINANCING Financing information: Indicate types of financing that the seller is willing to accept.
2nd Mortgage 2MTG Loan Assumption LASM
Cash CASH MN Housing MHOU
Contract for Deed C/D Other OTHR
Conventional CONV Reneg Rate Mrtg RRM
Farmers Home Admin FMHA Rewrite RWRT
Federal Land Bank FLB Trade/Exchange TEXC
FHA FHA VA VA Insured Conventional ICON Wrap Around WRAP

COMMENTS (Mandatory) Describe the unique features of the property. Attach an additional sheet if your
description exceeds the area on the data entry form. Do not put bonus offers here. Do not put web addresses here. (MLS POLICY) Do not put agent instructions here. Use the INSTRUCTIONS field.

INTERNET (Mandatory) Circle Y for YES if this property is to be entered in the Internet. Circle N for No if you want the listing withheld from the Internet. You must submit the required signed Withhold from Internet form to have the listing excluded.
A YES answer will allow the listing to appear on all Internet sites with the MLS aggregated data, such as SEMNRealtors.com, REALTOR.com and Broker Reciprocity/IDX brokerage web sites, unless your brokerage has requested that the company’s listings do not appear on a specific aggregated site. A NO answer will withhold the listing from all aggregated sites.

Instructions for filling out the PROPERTY INFORMATION section.

NUMBER (Mandatory) Address house number. Enter the house number only.

STREET (Mandatory) Enter the street name or for any address without house number as rural route or
box number (30 Characters) (Example: RR 1 Box 234) See standard abbreviations below!

NOTE: Use only these standard abbreviations in addresses, or agents will not find them when searching on the computer. Do not use punctuation!
Ave Avenue Pl Place RR Rural Route
Blvd Boulevard Pt Point Box Box
Cr Circle Rd Road Cty Rd County Road
Ct Court St Street Bdwy Broadway
Dr Drive Terr Terrace
Hgts Heights Tr Trail
Ln Lane Way Way
For half and quarter street names, use a dash to tie the two parts of the street name together: 12-1/2 St, 10-1/4 St
For numbered street names, use the suffix, with no spaces or punctuation: 1st, 2nd, 3rd, 4th
Usage determines whether or not a direction is part of the address: 1234 East Circle Drive, Northern Hgts, 567 Bdwy N If the direction is part of the name, do not abbreviate.

COMPASS POINT Directional indicators (N, S, E, W, NW, SE, etc.). Use the one or two-character abbreviation

UNIT NUMBER Unit number or apartment number

CITY (Mandatory) Enter the name of the city in which the listing is located. (15 Characters)

STATE (Mandatory) Enter the name of the state in which the listing is located.

ZIP CODE (Mandatory) Enter the zip code for the address of the property.

OWNER (40 Characters) (Mandatory) Free-form style. Enter name(s) of owner(s). Example: John /Jane Doe
If owner/agent, put O/A after the name(s).

PHONE NUMBER Only one phone number can be entered. Any additional numbers, such as work number, should be indicated in the Instructions section. Please enter the AREA CODE.

ASSMTS (Mandatory) Assessments: Enter the amount of any unpaid assessments in dollars. If there are no assessments, write NONE.

ACRES (Mandatory) Estimate the number of acres or part of an acre for sale. Use decimal numbers. Use the formula L (length in ft) x W (width in ft) divided by 43,560 (sq. ft) to get the decimal equivalent for part of an acre. Enter a zero when there is no lot size.

MLS AREA (Mandatory) Indicate area in which the property is located. Numbers refer to the area map.
Albert Lea – City 27
Albert Lea – Rural 28
Alden/Conger/Freeborn/Hartland/Manchester 30
Austin NE 24
Austin NW 24
Austin SE 24
Austin SW 24
Blooming Prairie/Bixby/Pratt 32
Bricelyn/Kiester/Walters/Frost 40
Byron/Kasson/Mantorville 10
Chatfield Area 7
Clarks Grove/Geneva/Hollandale/Maple Island 29
Dodge Center/West Concord/Claremont 8
Dover/Eyota/St. Charles/Elba 9
Elgin/Millville/Plainview 6
Ellendale /Hope /Meridan 31
Faribault 36
Glenville/Emmons/Twin Lakes/Myrtle/Gordonsville 26
Hayfield 17
Hayward /Oakland 25
Iowa – Lake Mills/Northwood/Rake 41
Kenyon/Cannon Falls/Red Wing 18
LaCrescent/Brownsville/Dresbach 22
Lake City// Wabasha/Kellogg/Minneiska 23
Medford/Clinton Falls/Deerfield 35
Morristown/Waterville/Elysian 38
Out of Area – Iowa 42
Out of Area – Minnesota 20
Out of Area – Wisconsin 43
Owatonna – City 33
Pine Island/Oronoco 11
Pickwick/ LaMoille/ Ridgeway/Nodine/Witoka 21
Preston/Rushford/ Houston 16
Rochester-Northeast 2
Rochester-Northwest 1
Rochester-Southeast 4
Rochester-Southwest 3
Spring Valley/Grand Meadow/LeRoy 12
Steele Co. NE 34
Stewartville Area 5
Stockton /Lewiston/Rollingstone 19
Waseca/Otisco/New Richland 37
Wells/Easton/ Minnesota Lake 39
Winona/Goodview/MN City/Homer 15
Zumbrota/Goodhue 14

REGION (SUBDIVISION / COUNTY ) (Mandatory) Enter the name of the subdivision (in the city of Rochester or the city of Winona) in which the property is located. If it is not in a Rochester or Winona subdivision, write in the name of the county.

ELEM SCHOOL / MIDDLE SCHOOL/ HIGH SCHOOL (All Mandatory) Use the school district name. For listings in Rochester enter the name of the elementary, middle and senior high schools.

ZONING Enter the type of zoning. May vary from community to community. These categories are descriptive. Agriculture Multi-unit
Business Residential
Commercial Other
Industrial

FLOOD Not a field used with the MLS system for Residential.
Options are for Commercial properties. (See Commercial instructions)

WATER TYPE (Mandatory) Type of water system.
Central Well Other
City Private Well
In Street Shared Well
None To Lot Line

SEWER TYPE (Mandatory) Type of sewer system.
City Other
In Street Septic
None To Lot Line

FUEL TYPE (Mandatory) Type of fuel.
Combination Oil
Electric Other
In Street Propane
Natural Gas To Lot Line
None Wood

LATITUDE Not a field used with the MLS system. Leave blank.
LONGITUDE Not a field used with the MLS system. Leave blank.

MN PROPERTY ID #/Plat-Parcel (Mandatory) Enter the Minnesota Property ID number (PIN #) from the legal description found on the tax records at the county courthouse. Plat and Parcel will no longer be used; each property will be assigned a unique identification number. If the MN Property ID# (PIN #) has not been assigned, enter the PLAT #.

SECTION Not a field used with the MLS system for Residential. Leave blank.
Mandatory for FARMS and BUILDING SITES.
TOWNSHIP Not a field used with the MLS system for Residential. Leave blank.
Mandatory for FARMS and BUILDING SITES.
RANGE Not a field used with the MLS system for Residential. Leave blank.
Mandatory for FARMS and BUILDING SITES.
(NOTE: It is important for properties without a clear, searchable address that there is enough information put into the MLS system to enable agents to find the property. Use Section/Township/Range for rural properties, plat/parcel, MN Property ID# (PIN #), and/or Instructions to give directions.)

LOT SIZE (Mandatory) Enter the lot size as exactly as can be printed in 15 characters.
Example: 80.5x110, 2.5 ac., or irregular or common

FRONTAGE FT Not a field used with the MLS system for Residential. Leave blank.

DEPTH FT Not a field used with the MLS system for Residential. Leave blank.

TAX CLASS (Mandatory) Tax classification: Enter the appropriate code:
Fractional Homestead FHS Relative Homestead RHS
Homestead HS Seasonal/Rec Property SRP
Non-Homestead NHS Other OTH
To Be Determined TBD

GROSS TAXES (Mandatory) Property tax: Use whole dollars. Example: If tax is $356.75, round to $357.

TAX YR (Mandatory) Show tax year for property tax amount shown.

POSSESSION Possession Date: May be an exact date (Use month and day: 12/15) or coded as IMMED, NEG or CLSG or as a time period (30dys = example of 5 Character maximum.)

LEGAL DESCRIPTION (Mandatory) Enter the legal description for the property in a free-form style; example: Lot 2 Block 6 Cascade Subd

PROPERTY FEATURES Enter special features of the property (not the dwelling) from this list. These items are searchable in ALL property types.

Cable
City View
Cul-de-sac
Fenced yard
Garden
Hot tub
Kennel
Lake Frontage
On bus line
Outbuildings
Panoramic view
Pool
RV parking
Satellite dish
Sprinkler system
Storage shed
Tennis Court
Walkout
Water view
Wooded Lot
Workshop

Instructions for completing the HOUSE INFORMATION section of the data entry form.

HOUSE STYLE (Mandatory) Style of home:
1-1/4 Story Multi-Level-3
1-1/2 Story Multi-Level-4+
1-3/4 Story Other
2 Story Raised Ranch
3 Story Ranch (1-level)
Contemporary Split
Mobile Home/Lot

OWNERSHIP (Mandatory) Type of ownership:
Condominium Townhouse
Single Family Zero Lot Line

YR BUILT (Mandatory) Enter all four digits of the year. If the year built is unknown or “older”, enter 1900. DO NOT enter 0000 – the system will change this to a blank! If it is new construction enter the year of completion.

TOTAL BDRMS (Mandatory) Enter total bedrooms (master bedroom plus additional bedrooms for total number of bedrooms).

TOTAL BATHS (Mandatory) Enter the total number of bath rooms, not added fractions of partial baths. (Example: 1 full + 3/4 bath + ½ bath = 3 rooms) There must be at least a half bath to be included in this total! No 1/4 baths.

BASEMENT (Mandatory) Indicate the current type of basement for the property.
Finished Part Finished
NA or None Unfinished
(NOTE: Finished = Flooring, walls finished, ceiling finished)

WALKOUT (Mandatory) Does this property have a walk-out basement? Indicate Yes (Y) or No (N).

EXTERIOR (Mandatory) Type of exterior finish. (Not mandatory in Commercial)
Aluminum Masonry Stone
Block Other Stucco
Brick Redwood Vinyl
Cedar Shakes Wood-Lap
Combination Slate Log
Hardboard/Masonite Steel

TRIM TYPE Type of interior trim. If more than one type, indicate primary type.
Birch Maple Other Mahogany
Cherry Mixed Painted
Fir Oak Pine

ROOF (Mandatory) Indicate the type of roof. Included in Commercial data form also.
Flat Shingle
Metal Tile
Other Wood
Pitched

FIREPLACES (Mandatory) Enter the number of fireplaces located in the property. Must be working fireplaces to be included. Do not include rough-ins or wood burning stoves.

FIREPLACE FUEL (Mandatory) Fireplace fuel: Indicate the type of fuel used in fireplace.
Electric Other
Gas Fired Wood

AC TYPE (Mandatory) Air conditioning. Enter appropriate type.
Allowance Other
Central Wall
None Window
Optional

HEAT TYPE (Mandatory) Type of heat system.
Baseboard Hot Water In Floor
Forced Air None
Gravity Other
Heat Pump Space Heater

AVG UTILITIES Indicate the even pay amount for heat.

WATER SOFTENER (Mandatory)
Common None
Hook-Up Not Included
Included Rented
Negotiable

OCCUPANCY (Mandatory) Indicate status of occupancy. (Use NEW for new construction-ready for occupancy)
New Renter Under Construction To Be Built/Floor Plan (has land, lot, block # or
Owner Vacant Model Home address)

ABOVE GRADE SQ FT (Mandatory) Measure the above grade square feet = the total of the upper square feet plus the main square feet. DO NOT include 3 or 4 season porches, or tuck-under garages. Upper levels on 1.25 story, 1.5 story, and 1.75 story homes do not have the same amount of square feet as the main level.

MAIN SQ FT (Mandatory) Main floor square feet: Enter total square feet on main floor only.
Definition: Main floor - for a ranch, two story, 1.50 story or split, include foundation size plus any overhang. any overhang. For multi-level, include living room, dining room, kitchen and upper bedroom areas. For a split, include the "entry" area.
DO NOT include 3 or 4 season porches, or tuck-under garages.

BELOW GRADE SQ FT (Mandatory) The below grade square feet is equal to the total of the lower and lowest square feet.

TOTAL SQ FT (Mandatory) The above grade square feet + below grade square feet = the total square feet.
Include unfinished square feet in this total. DO NOT include 3 or 4 season porches, or tuck-under garages. Upper levels on 1.25 story, 1.5 story, and 1.75 story homes do not have the same amount of square feet as the main level.

ASSC FEE (Mandatory) Association fee: Enter amount of monthly Association Fee in whole dollars.
If this does not apply, write NONE.

GARAGE TYPE (Mandatory) Enter the type of garage.
Attached Other
Detached Rented
Multiple Tandem
None Tuck Under

GARAGE STALLS (Mandatory) Enter the number of cars that will fit in the garage(s). This must be a whole number! A “garage and a half” would still be counted as one garage stall, because only one car fits. Enter zero if none.

GAR SQ FT (Mandatory) Garage size: Indicate total square feet. If no garage, write NONE.

DRIVEWAY (Mandatory) Indicate the driveway surface.
Black Top Crushed Rock (Washed & Uniform)
Brick Gravel
Combination None
Concrete Other

INCLUDED List items included in the sale, such as rugs, window coverings, washer, dryer, etc.

NOT INCLUDED List items NOT included in the sale, such as swing set, dog kennel, counter top microwave, etc.

Room Grid - Fill out the room grid by choosing the rooms from this list, and indicating the location, size and any description (limited). Be sure to describe all baths and give the level for each; this determines what appears about baths on the Internet. Baths will appear in a coded abbreviation style like this, for example: 1-3/4 M means “one 3/4-bath on the Main level.” Or, 1-F L1, 1-F M = “1 full bath on lower level and one full bath on main level.”

FLOOR Enter the level where the room is located.
(Mandatory) Basement Second Floor
Lower Basement Third Floor
Main Floor

ROOM Enter the room names from this list:
(Mandatory) ½ Bath Family Room Living Great Room
3/4 Bath Full Bath Loft
Bedroom Kitchen Master Bedroom
Den Laundry Sun Room
Dining

SIZE (Approximate Dimensions) Round down if dimensions are not measured by the exact foot.
E.g.: 12'6" x 14'8" should be rounded down for data entry to 12 x 14.

DESCRIPTION (30 characters maximum)

AMENITIES – House Features Enter special house features from this list. These are features BUYERS might want. These features will be searchable in RESIDENTIAL only.

3-season porch
4-season porch
Bow/Bay window
Brick/Stone accent
Central vacuum
Ceramic tile
Crown molding
Deck
Dinette
Eat-in kitchen
Fireplace footings
Formal dining room
Foyer
French doors
Gazebo
Handicap access
Hardwood floors
Heated garage
Home warranty
Jacuzzi
Kitchen center island
Kitchen vent
Library
LL RI bath
Master Bathroom
Master BR W/I Closet
Mud room
Open staircase
Paneled doors
Pantry
Patio
Porch
Sauna
Security system
Side Porch
Sky light
Vaulted/cathedral ceilings
Walk-up attic
Wet bar
Whirlpool tub
Wood burning stove

TYPE 2 MULTI-UNIT
The following instructions are to be used for Type 2, Multi-Unit. All other definitions have been previously defined under Type 1, Residential.

Instructions to fill out the LISTING INFORMATION section ARE THE SAME AS FOR RESIDENTIAL properties.

Instructions to fill out the PROPERTY INFORMATION section ARE THE SAME AS FOR RESIDENTIAL properties.

Instructions to fill out the MULTI-UNIT INFORMATION section.

# OF UNITS (Mandatory) Enter the number of rental units contained in the property.

YR BUILT (Mandatory) Enter all four digits of the year. If the year built is unknown or “older,” enter 1900. If it is new construction enter the year of completion.

CURRENT RENT CERTIFICATE (Mandatory) Enter "Yes" or "No" if there is a current Rent Certificate.

# OF GARAGES: (Mandatory) Enter the number of cars that will fit in the garage(s). This must be a whole number! A “garage and a half” would still be counted as one garage stall, because only one car fits. Enter zero if none.

OFF STREET PARKING (Mandatory) Enter the number of off street parking spaces.

SQ FT DOWN (Mandatory) Enter the total number of square feet for the basement.
SQ FT MAIN (Mandatory) Enter the total number of square feet on the main floor of property.
SQ FT 2ND LVL (Mandatory) Enter the total number of square feet on the 2nd floor of property.
SQ FT 3RD LVL (Mandatory) Enter the total number of square feet on the 3rd floor of property.
TOTAL SQ FT (Mandatory) Enter the total square feet for the property.
COIN OP WASH/DRY (Mandatory) Circle "Yes" or "No" - are coin-operated washer and dryers on the premises.

HEAT SEP BY UNIT (Mandatory) Circle "Yes" or "No" if each unit is metered separately for heat.

WATER SEP BY UNIT (Mandatory) Circle "Yes" or "No" if each unit is metered separately for sewer and water.

ELEC SEP BY UNIT (Mandatory) Circle "Yes" or "No" if each unit is metered separately for electricity.

WATER/ SEWER EXP (Mandatory) Enter the total annual cost for sewer and water for all units in property.

HEAT EXP (Mandatory) Enter the total annual cost to heat all units in property.
ELEC EXP (Mandatory) Enter the total annual cost for electricity for all units in property.
LAND ASSMT Enter the County's assessed valuation for the land only.
BLDG ASSMT Enter the County's assessed valuation for the building only.
GROSS INCOME Enter an amount. Circle "Y" or "N" if a gross income amount is actual.
OPERATING EXPENSE Enter an amount. Circle "Y" or "N" if an operating expense amount is actual.
NET INCOME Enter an amount. Circle "Y" or "N" if a net operating income amount is actual.
MORTGAGE BALANCE Enter the dollar amount of the mortgage balance.
INTEREST RATE Enter the interest rate percentage of the present loan.

YEARS LEFT ON MORTGAGE Enter the number of years left on mortgage loan.
PRINCIPAL/INTEREST PAYMENT Enter the dollar amount of the payment for principal and interest only.

UNIT GRID - Enter the Square Feet (If unknown, enter 0 (zero). DO NOT LEAVE BLANK!), Rent, and write in the number of rooms each unit contains a Bedroom, Living Room, Dining Room, Kitchen, Full Baths, 3/4 Baths, ½ Baths. Circle Yes or No if each unit has a Stove, Refrigerator, Dishwasher.

TYPE 3 - BUILDING SITES
The following instructions are to be used for Type 3, Building Sites. All other definitions have been previously defined under Type 1, Residential.

Instructions to fill out the LISTING INFORMATION section - same as Residential.

Instructions to fill out the PROPERTY INFORMATION section.

SECT-TWNSHP-RNG Enter the "Section", "Township" and "Range" from the legal description.

FRONTAGE IN FEET Enter the number of feet for the front of the property.

DEPTH IN FEET Enter the number of feet for the depth of the property.

TYPE 4 - COMMERCIAL PROPERTY
The following instructions are to be used for Type 4, Commercial. All other definitions have been previously defined under Type 1, Residential.

Instructions to fill out the LISTING INFORMATION section - same as Residential, except for the following:

LEASE FEE COMM Enter the percentage or dollar amount of lease fee commission offered.

Instructions to fill out the PROPERTY INFORMATION section - same as Residential, except for the following:

FLOOD Is the property in a flood zone?
No Yes Unknown

Instructions to fill out the COMMERCIAL INFORMATION section.

BUSINESS TYPE (Mandatory) Enter the type of business from the list.
Bar Mobile Home Park Retail
Hair Salon Office Retail Building
Hotel/Motel Office Building Service
Lot Only Office Bldg w/Apt Service Station
Mall Other Strip Center
Manufacturing Restaurant Warehouse

RENT AS IS Circle "Yes" or "No" if property is rented "as is".

BUSINESS FOR SALE Circle "Yes" or "No" if business is for sale.
BUILDING FOR SALE Circle "Yes" or "No" if building is for sale.
TRADE/EXCHANGE Circle "Yes" or "No" if seller will trade or exchange property.
INVENTORY INCL Circle "Yes" or "No" if inventory is included in sale.
FIXED EQUIPMENT Circle "Yes" or "No" if fixed equipment is included in sale.
LAND SQFT (Mandatory) Enter the square footage of the land.
BLDG SQFT (Mandatory) Enter the gross square footage of the property.
SQ FT DOWN (Mand.) Enter the total number of square feet for the basement area.
SQ FT MAIN (Mand.) Enter the total number of square feet for the main floor area.
SQ FT 2ND LVL (Mand.) Enter the total number of square feet for the second level.
SQ FT 3RD LVL (Mand.) Enter the total number of square feet for the third level.
SQ FT 4TH LVL Enter the total number of square feet for the fourth level.

STORIES Enter the total number of stories of property.
CEILING HEIGHT Enter the ceiling height in feet.
OVERHD DOOR HEIGHT Enter the overhead door height in feet.
OFF STREET PARKING Enter the number of off street parking spaces.
GARAGE SPACES Enter the number of garage spaces available.

ELEVATOR Y/N Circle "Yes" or "No" if there is an elevator.
DOCK Circle "Yes" or "No" if there is a dock.
SPRINKLER Circle "Yes" or "No" if there is a sprinkler system.
PERMITS REQ Enter "Yes" or "No" if permits are required for property.
SPACE FOR LEASE Circle "Yes" or "No" if there is space for lease.
ENVIRONMENTAL SURVEY Circle "Yes" or "No" if there is an Environmental Survey available.
SOIL TEST Circle "Yes" or "No" if there is a soil test available.
1ST MORTGAGE HOLDER Enter the name of the 1st mortgage holder.
MORTGAGE BALANCE Enter the mortgage balance in dollar amount.
PCNPL & INT PAYMENT Enter the monthly principal and interest payment in dollars.
INTEREST RATE Enter the interest rate. (Example: 6.125%)
LAND ASSESSMENT Enter the County's assessed valuation for the land only.
BUILDING ASSESSMENT Enter the County's assessed valuation for the building only.

CASH FLOW STATEMENT AVAIL Circle "Y" or "N" if a cash flow statement is available.
ANNUAL PROPERTY OPERATING Circle "Y" or "N" if an annual property operating data statement is available.
RENTAL PER SQ.FT, NET Enter the dollar amount for net rental per foot.
RENTAL PER SQ.FT, GROSS Enter the dollar amount for gross rental per foot.
INCOME OP DATA AVAIL Circle "Y" or "N" if an income property operating data statement is available.
SCHED OPER INCOME (AMT) Fill in an amount if there is an actual schedule of operating income available. Circle “Y” or “N” to indicate this is an actual amount.
VACANCY/LOSS (AMT) Fill in an amount if there is an actual vacancy/loss statement available. Circle “Y” or “N” to indicate this is an actual amount.
OPERATING EXPENSE (AMT) Fill in an amount if there is an actual operating expense. Circle “Y” or “N” to indicate this is an actual amount.
NET OPERATING INCOME (AMT) Fill in an amount if there is an actual net operating income statement available. Circle “Y” or “N” to indicate this is an actual amount.

TYPE 5 - FARMS
The following instructions are to be used for Type 5, Farms. All other definitions have been previously defined under Type 1, Residential.

Instructions to fill out the LISTING INFORMATION section, the PROPERTY INFORMATION section, and the HOUSE INFORMATION section - same as Residential, except for the following:

ACRES (Mandatory) Enter the total number of acres offered for sale.

SECTION-TOWNSHIP-RANGE (Mandatory) Enter the "Section", "Township" and "Range" from the legal description. This is especially important to help agents locate the property.

FRONTAGE FT Enter the number of feet for the length of the frontage of the property.
DEPTH FT Enter the number of feet contained in the depth of the property.

Instructions to fill out the FARM INFORMATION section

FARM TYPE (Mandatory) Indicate the type of farm:
$ Crop Hog
Beef Hog/$Crop
Beef/$Crop Horse
Dairy Other
Dairy/$Crop Poultry
Hobby Tree

CROP EQUIV RATING Crop Equivalency Rating: If the CER is available, indicate here.

TILLABLE ACRES (Mand.) Enter the number of acres tillable in total acreage.
WOODED ACRES (Mand.) Enter the total number of acres in woods of the total acreage.
PASTURE ACRES (Mand.) Enter the number of acres in pastureland of total acreage.
ROAD ACRES (Mand.) Enter the number of acres taken by roads from the total acreage.
BUILDING ACRES (Mand.) Enter the number of acres used for buildings in total acreage.
OTHER ACRES (Mand.) Enter the acreage not taken by any of the above.

CORN BASE ACRES Enter the total number of corn base acres.
CORN BASE YIELD Enter the number of bushels per acre for the corn base yield.
OAT BASE ACRES Enter the total number of oat base acres.
OAT BASE Enter the number of bushels per acre for the oat base yield.
BEAN BASE ACRES Enter the total number of bean base acres.
BEAN BASE YIELD Enter the number of bushels per acre for the bean base yield.

TOPOGRAPHY (Mandatory) Write in. (Example: Rolling, flat, hilly, etc.) 25 character maximum.
DRAINAGE (Mandatory Enter the type of drainage, whether tiled or not, natural, etc. 20 character maximum.
SOIL TYPE (Mandatory) Enter the types of soil on property. 50 characters maximum.

FARM FUEL TYPE Enter the type of fuel available for use other than farm residence.(Same choices as for Residential.)

FSA AERIAL MAP (Mandatory) Indicate the location of an FSA Aerial Map.
Agent None
Attorney Other
County Owner

SOIL MAP LOC (Mandatory) Indicate the location of a soil map.
Agent None
Attorney Other
County Owner

TILE MAP LOC (Mandatory) Indicate the location of a tile map.
Agent None
Attorney Other
County Owner

COUNTY (Mandatory) Enter the name of the County in which the property is located.

ROAD SURFACE (Mandatory) Enter the type of road surface leading to property.
Black Top Gravel
Brick None
Combination Other
Concrete
Crushed Rock (Washed & Uniform)

PERSONAL PROPERTY INCL Enter a list of the personal property included in this sale.

BUILDINGS (ALL MANDATORY, except Description)
There is space to write in information on up to four buildings located on the property. For additional buildings list information on a separate sheet.

CONSTRUCTION (Mandatory) Enter the appropriate type of building construction of each of the buildings from the list below.
Block Metal Tile
Brick Other Tin
Frame Pole Wood

ROOF (Mandatory) Enter the appropriate type of roof on each of the buildings from the list below.
Flat Pitched Wood
Metal Shingle
Other Tile

FLOOR (Mandatory) Enter the appropriate type of floor surface for each of the buildings.
Concrete Other
Dirt Wood

CONDITION (Mandatory) Enter the general condition of each of the buildings.
Excellent Good
Fair Poor

DESCRIPTION (35 characters maximum.)

WORDS THAT MUST NOT BE USED IN LISTINGS FOR COMMENTS,
DESCRIPTIONS OR INSTRUCTIONS

In order to be in compliance with Federal Fair Housing regulations, describe the house and property, not the people who live in them or who might live in them. Do not use phrases describing the neighborhood. Do not refer to the safety of the neighborhood. Do not refer to the neighbors. A “family” can be as small as one person.

All these words are considered to be in violation of Federal Fair Housing guidelines.
Adult Not for handicapped Newlyweds Exclusive
Adults only Healthy Older persons No smokers
Board approval required No impaired One child Close to church
No children Married One person Name of any church
Great for children Mature Singles Yard for children
Couple Mature couple Families Room for big family
Empty nesters Membership Approval Executive Prestigious

Do not use references to any race, color, religion, creed, ethnic group, lifestyle, or personal habits.

Do not refer to the location of the property by referring to a church or other place of worship, church-related school or services.

Phrases that are acceptable: Mother-in-law apartment Bachelor apartment
Built / Designed to be accessible to people with disabilities